The best way to assemble successful project teams

Leave a Comment / Management, Leadership, Project management / By Tim Lauenroth

Building a working project team is a major challenge for many managers, because putting it together in the best possible way is very time-consuming. Time is one of the scarcest resources available to project managers. Therefore, managers have to find ways to build their teams in a short period of time so that they can achieve the desired project goal.

In this blog post, we’ll show you the factors you need to look for in effectively assembling a project team and the tips you can use to build your ideal project team in a short amount of time.

What do successful project teams depend on?

Interdisciplinary project team composition

Interdisciplinary project team composition means the diversity of personalities within the project. The decision criterion of sympathy often turns out to be a trap when selecting project members. If too much attention is paid to the factor of sympathy, an overly homogeneous working environment is created, which can have a counterproductive effect on successful project work.

Diversity, both professional and human, makes the project come alive and your team can draw from a greater variety of proposed solutions.

Values of the employees

“Values hold the team together, provide stability for the team to grow upon, measure the team’s performance, give direction and guidance and attract like-minded people.”

John C. Maxwell, author and speaker

When assembling your project team, look for the values that potential employees hold and consciously ask them about them. Values are the basis of behavior and decisions. At the same time, with consistent values, you build trust and can give your people more freedom in how they perform their tasks.

Another benefit is creating an atmosphere where employees feel comfortable and can best contribute their strengths. To look for employees with similar values when building your team, you need to know your own values that you stand for.

In doing so, you can, for example, write down your behaviors in certain situations on post actuals and cluster them. This will help you figure out what values your team should embody during the project.

Or ask yourself the following questions:

To figure out positive behaviors:

What does collaboration look like to you?

Who from your circle of friends/family would you recruit immediately and what values do they represent to the outside world?

To filter out negative behaviors:

Which friend(s) could you never work with and why?

Have you ever had a complicated interaction with a colleague and why?

Of course you can ask these questions super to a potential project member. This way you will find out what values the employee brings to the table and whether he or she is suitable for the project.

Clearly define roles in advance

In addition to the criterion of values, select your team in such a way that each individual person, with his or her competencies and qualifications, can assume a role in the team to which he or she is entitled. The goal here is the smooth implementation of the project and the avoidance of potential conflict.

With a clear distribution of roles, you make even better use of each employee’s potential because everyone is aware of his or her role and thus feels more responsibility for the success of the project.

Consider the size of the team

The size of the team should be roughly based on the scope of the project as a whole. If projects are planned with too many people, friction points arise more quickly and responsibilities are less clearly defined.

The consequence is that the project slows down if too much human capital is used. Therefore, look carefully at which tasks are required in the implementation of the project and what time and resources they require.

It is a good idea to start with fewer project members and give them more responsibility for their tasks. If you realize during the implementation that a project member still needs additional support, you can still hire another person.

Quicktips for the successful implementation of your project

1. Clear rules

Establish rules of conduct and norms for all project runs that project members can follow to maintain structure during the project.

2. Integrate project management software

If you haven’t implemented project management software in your team yet, it’s high time. By doing so, you’ll move the processes, tasks, etc. to a cloud-based environment that has infinite extensibility.

3. Communication

In order to ensure and constantly expand good teamwork, a distinctive communication and cooperation between the individual team members is the decisive factor.

Through regular meetings and agreements, no misunderstandings arise and all project members are kept up to date. At the same time, this also promotes a sense of togetherness and motivates employees in their daily work to ultimately achieve the project goal.

4. Regular sharing of the project goal

Well-functioning project teams are performance-oriented. Therefore, it is even more important to regularly communicate to the team during the project what the project goal is to be achieved in the end. Therefore, regularly check in with your team members and let them know the current progress of the project. The motivation of each team member is one of the crucial factors that determine the success of the project.

5. Clear representation of your project working time with timeghost

Besides the possibilities you have with project management systems, you can additionally present your projects in a measurable way by tracking the working hours of your team members within the project, assigning them to the corresponding project and task and recording them in a project time tracking tool like timeghost.

We believe that project productivity is significantly increased when you measure the working hours within the project and assign them to tasks and sub-projects.

timeghost shows you who worked how long on which task. Thereby you have different evaluation options. The dashboard gives you a graphical overview of the individual project tasks, which you can evaluate individually with the provided filters.

Store budgets and hourly rates for your employees, which give you and your customer an overview of the costs incurred for the project. In the Profitability view, you can see your income (defined hourly rate) and expenses (employee costs).

Test timeghost for free

With the 14 days free trial you can test all advantages of timeghost for free and get a first impression of the software.

Here you will learn how to best get started with timeghost, so that the software immediately offers you added value.

If you have any questions about the software, feel free to contact support@timeghost.io.

Get the timeghost Teams App

You only need to install the timeghost Teams App directly from the AppSource Store in the application. You can find a manual on how to do this right here. The timeghost app includes all features that you know from the web client and since you use your Office 365 account in order to access timeghost you’re set and done in only a few seconds.

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