Home office and project management — 4 challenges

Home office, who would not like to do that. The freedom in scheduling work hours, having family and children around are reason enough to stay at home, not go to the office or be on the road. However, this is accompanied by changes in the organization of working together and the implementation of joint tasks or projects. Particularly in international constellations, carrying out virtual projects is more exciting, but also more challenging for everyone involved.

What are the main challenges?

1. Mastering the complexity of the project organization

Tip: Schedule a meeting at the beginning of the week to update team members on the latest developments and progress of the project.

2. Master cultural differences in a virtual way

A disadvantage can also be an advantage: Due to the international orientation, the diversity of ideas is also much higher. Different views of the culture, different values and norms cause each member to see issues within the project from a different perspective and to evaluate them differently. New ideas and approaches can emerge. For the manager, it is therefore important to accept the cultures and customs of the individual team members and to welcome and embrace new ideas and ideas.

3. Creating virtual proximity

Read the blog article about the new features presented at Microsoft Ignite Fall 2021 to find out what opportunities Microsoft Teams will offer its users in the future.

Create infrastructure for virtual collaboration

Pink Space as the cornerstone of collaboration

This creates awareness in advance of the basis for collaboration.

Getting to know each other: speed dating

The possibilities provided by communication platforms like Microsoft Teams can be perfectly used for speed dating as a game of getting to know each other. All team members are in a common room and are then assigned to breakout sessions. Here, two members are in a room and have one minute to introduce each other and tell something about themselves. This is done in turns.

Depending on the size of the project, the team leader may ask everyone to briefly introduce their speed dating partner to the group. This allows the employees to all get to know each other in a short period of time. Depending on the size of the group, the project leader can also specify that each employee introduce themselves to the other in the form of speed dating.

By getting to know each other in a relaxed manner, trust can be built up that extends beyond the project if there is willingness on the part of the project manager as well as the team. From trust and belonging to the team, the role of responsibility for the team grows from each member.

The manager or project leader therefore has the task of creating the conditions that would lead to the success of the project even in physical contact.

4. Working hours

In the office, working hours are clearly defined. Remotely, employees have more freedom in how they organize their working hours. That is why it is even more important, especially in projects, to discuss when one can be reached. The freedoms should be clearly defined, as should the obligations that everyone has in the project. Especially in international teams with people from different time zones, it is important to define a time frame for availability.

timeghost — Project time tracking in an easy and effective way

To get an overview of the working hours from you and other team members, feel free to test timeghost. Our project time tracking, which is integrated in Microsoft Teams works perfectly in a Microsoft365 environment.

Especially for the implementation of projects remotely, timeghost is the tool for your team. Integrations like Microsoft Planner, SharePoint, OneDrive, Azure or Outlook come with our tool.

Test timeghost in our 14 day free trail to make sure, that timeghost fits into your company.

Give us feedback

We really appreciate all the feedback we can get, so please feel free to contact us and tell us what needs improvement or what you are missing in timeghost.

If you need any help in setting up timeghost, please don’t hesitate to visit our Support Center or send us an email to support@timeghost.io.

Get the timeghost Teams App

You only need to install the timeghost Teams App directly from the AppSource Store in the application. You can find a manual on how to do this right here. The timeghost app includes all features that you know from the web client and since you use your Office 365 account in order to access timeghost you’re set and done in only a few seconds.

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